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The right set up for Optusnet email on your mobile - POP3 Vs IMAP

by Online Community Manager (1,643 Views)
Posted by (Online Community Manager)
3rd Oct 2018, 5:53pm
Optus

Want to know the difference between IMAP & POP3? Looking for an alternative to Optus Webmail? Set up email the way you want. 

 

Get the most out of emailing from your smart phone and chose the setting that works best for you.

 

 

The way you configure your email for your mobile device or computer can affect the way emails are stored and your ability to read and download emails across your devices.

 

We’re going to explain two of the most commonly used email setup configurations, which type you should use and of course how to go about setting it up yourself.

 

Note that common email clients tend to auto configure IMAP by default. If you’re using an Optusnet email address, you’ll find our steps for manual configuration of POP3 and IMAP most useful.

 

 Jump straight to the required settings by clicking on a link below: 

 

 

What is POP3?

 

To put it simply, the POP3 Protocol (Post Office Protocol version 3) has been designed to download emails from the email provider’s mail server to your local device i.e. your mobile phone. Any changes made on a POP3 email account will not flow through to other devices with an IMAP set up.

 

Now, your mail application whether that’s a physical app such as iOS mail or webmail (browser version) downloads all emails from the server (un-read email or emails that haven’t been downloaded previously).

 

Once the email has been downloaded, it’s deleted off the primary server. If you’re using an email client with limited storage capacity, a POP3 account will do away with the nuisance of constantly deleting emails to relieve storage space.

 

Skip straight to the settings

 

What's the downside of using POP3?

 

This is where things start to get a bit tricky, especially when it comes to access your email across multiple devices.

 

  • When you send an email, the sent email is stored locally (from the client from which it’s been sent). You’ll be unable to view sent emails from other devices i.e. your Desktop.
  • Like the above, when you delete an email locally, it will not be deleted from other email clients that have also downloaded that email.
  • POP3 makes it incredibly difficult to sort email across devices. For example, you’ll be unable to see when you’ve read and the date you read it.
  • If you’ve set up specific folders, a POP3 account will not be shown in the same format. POP3 accounts will simply show your sent and received folder.

 

Who would this suit?

 

 If you only use a single device to check your emails, or If you’re using an email client with a set or limited storage capacity. You can download your mail and wipe it off the server to stay under the storage quota.

 

Note that most major email clients such as GMAIL are automatically configured for IMAP. You can always quickly jump into your mail settings to be completely sure. For manual set up, you’ll need to follow the below instructions, (we’ll be using an Optusnet email address for our example).

 

POP 3 - Incoming mail server setting for Optus net email

 

Host name

smtp.optusnet.com.au

Username

Your email @OPTUSNET.com.au

Password

Your Optus net email password

Server port

25

 

POP 3 - Outgoing mail server setting for Optus net email

 

Host name

smtp.optusnet.com.au

Username

Your email @OPTUSNET.com.au

Password

Your Optus net email password

Server port

25

 

Click here for a complete device/email set up instructions

 

What is IMAP?

 

Typically, at home or at work we use a myriad of devices. We might prefer to use our smart phones as an easy way to catch up on email whilst on the commute to work. We’ll then make a switch to our laptop/desktop when we’ve arrived in the office.

 

The IMAP protocol stores all your messages on the server. That means when you make a change on the email client you’re using on device i.e. delete an email, that same email will be deleted from the sever entirely.

 

With an IMAP account, you’ll be able to view/download sent emails, view the time the email was read and see all the folders you’ve set up on your primary email client.

 

The downside of using IMAP

 

If you have a rather large history of emails and the email provider you’ve chosen has limited storage space, you’ll find yourself constantly deleting old emails to make room for new ones. Using POP3 prevents the remote email server from running out of space.

 

Who would IMAP suit?

 

If you find that you’re jumping from device to another, IMAP will allow you to sort, store and retrieve emails across all your devices. Perfect for those who store their work emails on their phone, but also work from their tablet, desktop or laptop.

 

Most major email clients such as GMAIL are automatically configured for IMAP. You can always quickly jump into your mail settings to be completely sure. For manual set up, you’ll need to follow the below instructions (we’ll be using an Optus supplied email address for our example).

 

IMAP - Incoming mail server setting for use with your Optusnet email

 

Host name

smtp.optusnet.com.au

Username

Your email @OPTUSNET.com.au

Password

Your Optus net email password

Server port (no SSL)

143 

Server port (with SSL)  

993 

 

IMAP - Outgoing mail server settings for your Optusnet email

 

Host name

smtp.optusnet.com.au

Username

Your email @OPTUSNET.com.au

Password

Your Optus net email password

Server port (no SSL)

143 

Server port (with SSL)  

993 

 

Click here for a complete device/email set up instructions

 

Having trouble with setting up your Optusnet email on your devices? Join the conversation and Ask the crowd a question. You can also drop us a comment below and we'll do our best to help.